How to Change Hosts Without Losing Emails
When you change hosts you must make a change to your domain name to point to your new host's name servers. While it's any easy step generally, it does create a frustrating period of time called "propagation". Propagation is the time it takes from when you make a change to your domain name until the time it takes for the whole world to see the change. This time usually spans anywhere from 24 to 72 hours.
Why? Well, really simply put - when you made that change, the place you made the change at must tell thousands of other servers around the world that the change has been made. Some servers request change information every 12 hours, some not but every few days. So - DNS servers use sort of a "virtual word-of-mouth" to update one another, and it simply takes a day or so for the news to spread. Is that basic enough for you?
During propagation there is a chance your emails will go to your old host, or they may go to their new host, depending on whether or not the sender's ISP's DNS is updated or not. You can't afford to lose emails or even risk delayed replies, so what do you do? Actually, it's quite easy.
Step 1. Setup Email Accounts With New Host
Step 2: In Outlook Change Your Current Sales@ POP
Step 3: Create a New Duplicate Account In Outlook
Step 4: Just Check Both Accounts for a Few Days
Step 5. Cancel Your Old Host
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